Frequently Asked Questions
Planning an event comes with lots of details—and just as many questions. At Magnolia Creations, we believe in clarity, transparency, and making your planning experience as stress-free as possible. Here are answers to some of the most common questions we receive.
What types of events do you plan? Do you offer day-of-coordination and event registration?
At Magnolia Creations, we specialize in planning corporate meetings, conferences, retreats, fundraising galas, product launches, and other professional gatherings. Whether it's a small board meeting or a large-scale event, we tailor each experience to meet your goals.
Our day-of coordination services are primarily for clients who have done most of the planning but want a professional to oversee execution. We’ll step in a few weeks beforehand to ensure everything runs smoothly.
We have a team to manage event registration, including RSVP tracking, registration site setup, and guest communications.
Do you offer virtual or hybrid event planning?
Yes! We plan virtual and hybrid events with the same care and attention to detail as in-person gatherings. We work with trusted tech partners to ensure seamless delivery, engagement, and production quality.
Can you help with out-of-town meetings with travel and accommodations?
Absolutely. We love planning destination events and out-of-town meetings. From travel logistics to sourcing local vendors, we handle every detail so your team can focus on the experience. Travel coordination, hotel blocks, and transportation logistics can be included as part of your planning package.
How far in advance should I book your services?
Ideally, we recommend booking at least 3–6 months in advance to ensure availability and proper planning time. However, we understand that needs vary—reach out and we’ll do our best to accommodate your timeline.
What is your planning process like from start to finish?
We start with a consultation to understand your vision and goals. From there, we create a customized plan, manage vendor coordination, oversee logistics, and provide on-site support the day of your event. Transparency and collaboration are key every step of the way.
How far in advance should I book your services?
Ideally, we recommend booking at least 3–6 months in advance to ensure availability and proper planning time. However, we understand that needs vary—reach out and we’ll do our best to accommodate your timeline.
Do you offer free consultations?
Yes, your first consultation is complimentary. It's a chance for us to learn more about your needs and see how we can best support your event. Follow-up consultations outside of the 15 miles of Fairfax, VA ranges from $30 – $50 and the fee will be credited toward a signed contract.
How much do your services cost?
Our pricing varies depending on the scope and complexity of the event. We offer both full-service planning and a la carte options to suit different budgets. After our consultation, we’ll provide a detailed proposal with pricing. There are there no hidden fees! All fees and costs are outlined clearly in your proposal, and we keep you informed of any updates or changes along the way.
Do you offer customizable packages?
Yes! Every event is unique, so our packages are flexible and designed to fit your specific needs. We can scale our services up or down depending on the level of support you require.
Do you provide budgeting and expense tracking?
Absolutely. We help you build and manage your event budget from start to finish so you stay on track and avoid surprises.
What is your cancellation or rescheduling policy?
We understand that plans can change. Our cancellation and rescheduling terms are outlined in your contract, and we always work with you to find the best possible solution.